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East Farleigh Parish Council > Documents > Agendas > October 2021 Monthly Council Meeting Agenda

October 2021 Monthly Council Meeting Agenda

Agendas Uploaded on September 30, 2021
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EAST FARLEIGH PARISH COUNCIL

The Pump House, Riverside Park, East Farleigh,

Maidstone ME16 9ND

T: 07999 414712

E: clerk@eastfarleigh-pc.org.uk

www.eastfarleigh-pc.org.uk

30th September 2021

 

ALLMEMBERS ARE HEREBY SUMMONED to attend the MEETING OF EAST FARLEIGH PARISH COUNCIL

 on Tuesday 5th October 2021 

The Meeting will commence at 7.00pm in the Old School Hall, Lower Road, when it is proposed to transact the business shown on the agenda below.

All meetings are open to the press and public but all present will be asked to use hand sanitiser provided on entry to the Old School Hall (or on re-entry if you need to leave the hall for any reason).  Masks are encouraged when not seated but not mandatory).   Please do not attend if you feel unwell for any reason.

 

Before the meeting, there will be a public session to enable the people of East Farleigh to ask questions of, and make comments, regarding the Parish Council.  Questions not answered at this meeting will be answered in writing to the person asking the question or may appear as an agenda item for the next meeting.  Members of the Public are asked to restrict their comments and/or questions to three minutes. However, it is preferred that questions are submitted in writing or via email to the Clerk, at least 3 days prior to the meeting.

7.00pm PUBLIC FORUM

This section (at the Chairman’s discretion may last up to 15mins) is not part of the formal meeting of the Council and minutes will not be produced.

COUNTY COUNCILLOR’S REPORT – if present, County Councillor Simon Webb will give a short report on matters affecting East Farleigh.  Minutes will not be produced.

BOROUGH COUNCILLORS’ REPORTS – if present, Borough Councillors Simon Webb, Lottie Parfitt-Reid and/or Richard Webb will give a short report on matters affecting East Farleigh.  Minutes will not be produced.

POLICE REPORT – if present, the representative from Kent Police will give a report on policing matters affecting East Farleigh.  Minutes will not be produced.

COMMUNITY SUPPORT WARDEN’S REPORT – if present, will report on matters affecting East Farleigh.  Minutes will not be produced

AGENDA

  1. APOLOGIES FOR ABSENCE

               To receive apologies for absence and to consider whether to approve reasons given.

 

  1. RECORDING OF PROCEEDINGS

To ask for notification of whether anyone intends to film, photograph, or record any items. 

 

  1. DECLARATIONS OF INTEREST AND LOBBYING To receive any declarations of personal or prejudicial interest Members may wish to make relating to any items on the agenda and to report lobbying.

 

  1. EXCLUSION OF THE PRESS AND PUBLIC

To agree any items to be dealt with after the public (including the press) have been excluded.

 

  1. MINUTES OF THE COUNCIL MEETING HELD ON TUESDAY 14th September 2021

               117.1    To approve and sign as a correct record.

               117.2    Matters arising from the minutes not otherwise covered in the agenda.

              

  1. PLANNING

               Note: Councillors and members of the public can view all Planning matters on the MBC Planning Portal           https://pa.midkent.gov.uk/

               118.1    To consider any notified Planning Applications since the last meeting:

  • 21/504618/FULL Hydeaway Lower Road – Retrospective application for erection of a conservatory/sunroom to side.
  • 21/504954/FULL Land at Linden Farm Barn Stockett Lane – Erection of 6 dwelling houses with associated landscaping and access. Part application is in East Farleigh, so the application has two parishes.
  • 21/504542/FULL Domus Corrodian Priory Close – Erection of single storey extension and alterations to cladding (part retrospective).

118.2    To receive notifications of any planning decisions made by MBC since the last meeting;

  • 21/503699/FULL Greenway Dean Street – GRANTED

               118.3    To note any information reported to/received from MBC on planning enforcements issues;

               118.4    Any other planning matters, including late planning applications: if any.

 

  1. PARISH COUNCILLORS/PARISHIONERS

               119.1    To report on any events (ON-LINE seminars etc.) attended on behalf of the Council,                                                   including the Clerk.

               119.2    To raise matters reported by parishioners – if any.

  • Hybrid Parish Council Meetings.

               119.3    Any other IMPORTANT/URGENT matters Councillors wish to raise NOT otherwise covered                                      in the agenda, if any.

  • Old School Hall; Update

 

  1. COUNCILLOR VACANCIES
  • To co-opt onto the Parish Council a new member to fill current vacancy.
  • To accept resignation of current Chairman and elect new Chair & approve new Chair as UTB signatory.
  • To elect a new Vice Chair – if required.

 

  1. FINANCE

               121.1    To ratify payments made since the last meeting.

               121.2    To resolve that cheques and BACS transfers presented this month be authorised and                                                            signed.

               121.3    To receive the financial statements for the period up to 26th September 2021. These represent the                              state of play at the end of Week 25, 2021-22

               121.4    Any other financial matters:

  • To approve expenditure for Perspex door on AED Defib – £95 plus £6.63 shipping plus VAT
  • Insurance Schedule – update/approve addition of Mowers & associated equipment.
  • CIL monies –to consider Infrastructure Spend Plan
  • Budget 2022-2033 Defer until November meeting.
  • To Note: VAT Claim – 6 months to 30th Sept 2021 submitted

 

  1. DEFIBRILLATORS: Update, if required.

 

  1. DIFUSSION TUBES; Update.

 

  1. TRAINING; if any/ongoing.

 

  1. FLOOD PLAN (Flood Pod); Update, if required.

 

  1. VILLAGE CAR PARK/REC GROUND/PLAY AREA Vicarage Lane

126.1  Car Park

  • Update Car Park Attendant’s Contract of Employment – deferred from previous meeting.
    • Rec Ground; Update
  • To note and approve Charities Commission Annual Report 2020 (deadline submission 31st Oct 2021)

126.3  Play Area; Update

 

  1. PEARSONS; Update.
  • Monitoring
  • Contract Renewal

 

  1. HIGHWAYS

               128.1     Highways Working Group (HWG): Monthly Report/HIP

128.2     Lorry Watch; Update/Report.

128.3    Highways: Other Matters, if any.

  • “Turn Off Engine” signs for waiting traffic – Station Hill – progress update deferred from previous meeting
  • To receive monthly KCC Monthly Parish Fault Report

               128.4    Highways KCC – pavements/paths (not prow); update, if any.

 

  1. SPEEDWATCH
  • Monthly Report and “Operation Scarecrow”

 

  1. PUBLIC FOOT PATHS/RIGHTS OF WAY (PROW): update, if any.

 

  1. REMEMBRANCE DAY SERVICE – Sunday 14th November 2021; Update, if required.

 

  1. COMMUNICATIONS (Website, emails, etc).
  • Bullet Point Summary of Meeting Minutes for publication.
  • Community Resilience/Emergency Plans Questionnaire – deferred from previous meeting.

 

  1. CORRESPONDENCE
  • Queen’s Platinum – Queen’s Green Canopy

 

  1. ABSENCES

    To note forthcoming absences of Councillors and Clerk.

   

  1. DATE OF NEXT PARISH COUNTIL MEETING;

               Tuesday 2nd November 2021 at 7.00pm in the Old School Hall, Lower Road.