EAST FARLEIGH PARISH COUNCIL
The Pump House, Riverside Park, East Farleigh, Maidstone ME16 9ND
T: 07999 414712E: firstname.lastname@example.org
29th September 2022
ALL MEMBERS ARE HEREBY SUMMONED to attend the EAST FARLEIGH PARISH COUNCIL meeting on
Tuesday 4th October 2022.
The Meeting will commence at 7.00pm in the Old School Hall, Lower Road, when it is proposed to transact the business shown on the agenda below.
All meetings are open to the press and public. Please do not attend if you feel unwell for any reason.
If members of the public wish to put forward comments, it is preferred that questions are submitted in writing or via email to the Clerk, at least 3 days prior to the meeting. Questions not answered at this meeting will be answered in writing to the person asking the question or may appear asan agenda item for the next meeting.
7.00pm PUBLIC FORUM
This section (at the Chairman’s discretion may last up to 15mins) is not part of the formal meeting of the Council and minutes will not be produced.
COUNTY COUNCILLOR’S REPORT – if present, County Councillor Simon Webb will give a short report on matters affecting East Farleigh. Minutes will not be produced.
BOROUGH COUNCILLORS’ REPORTS – if present, Borough Councillors Simon Webb, Lottie Parfitt-Reid and/or Richard Webb will give a short report on matters affecting East Farleigh. Minutes will not be produced.
POLICE REPORT – if present, the representative from Kent Police will give a report on policing matters affecting East Farleigh. Minutes will not be produced.
COMMUNITY SUPPORT WARDEN’S REPORT – if present, will report on matters affecting East Farleigh. Minutes will not be produced
- APOLOGIES FOR ABSENCE
To receive apologies for absence and to consider whether to approve reasons given. If Council cannot approve the absence, then the clock starts ticking as far as the six absences rule goes. So, please give a reason – it can be very general if it’s a personal matter – and then our records will be tighter in case there is ever a problem over prolonged Councillor absence.
- RECORDING OF PROCEEDINGS
To ask for notification of whether anyone intends to film, photograph or record any items. This makes sure that those who do not want to be filmed are not filmed. Children must not be filmed under any circumstances. If it is felt that the recording process is interfering with the meeting in any way, the Chairman has the right to stop it. The rules around filming (which Council adopted in November 2014) will be displayed at all meetings.
- DECLARATIONS OF INTEREST AND LOBBYING
To receive any declarations of personal or prejudicial interest Members may wish to make, relating to any items on the agenda and to report lobbying. The definition of lobbying is ‘advocacy with the intention of influencing decisions’ so if parishioners have asked Members to investigate a matter or reported a fault this does not fall within the remit of this item.
- EXCLUSION OF THE PRESS AND PUBLIC
To agree any items to be dealt with after the public (including the press) have been excluded.
- CO-OPTION OF COUNCILLORS &Related Matters:
- Cllr appointment – KALC representative on behalf of EFPC.
- Notice of Vacancies
- JW re Planning Matters & other volunteers
102 MINUTES OF THE COUNCIL MEETING HELD ON TUESDAY 6th September 2022.
102.1 To approve and sign as a correct record.
102.2 Matters arising from the minutes not otherwise covered in the agenda.
103.1 To consider any notified Planning Applications since the last meeting;
- 22/504441/SUB River View The Priory: Submission of details pursuant to Condition 5 (21/503182/FULL)
103.2 To receive notifications of any planning decisions made by MBC since the last meeting;
103.3 To note any information reported to/received from MBC on planning enforcements issues. Monthly report from MBC Planning Enforcement, if received.
103.4 Other planning matters, including late planning applications, if any.
- PARISH COUNCILLORS/PARISHIONERS
104.1 To report on any events (ON-LINE seminars etc.) attended on behalf of the Council, including the Clerk, if any.
104.2 To raise matters reported by parishioners, if any.
104.3 Any other IMPORTANT/URGENT matters Councillors wish to raise NOT otherwise covered in the agenda;
- Clerk’s resignation
- FINANCE (As per Financial Briefing Note)
105.1 To ratify payments made since the last meeting.
105.2 To resolve that cheques and BACS transfer payments presented this month to authorised and signed.
105.3 To receive the financial statements for the period up to 27th September 2022. These represent the state of play at the end of week 25.
105.4 Any Other Financial Matters
- Approve New bank signatory to replace resigning Cllr.
- Quote for Roadside Traffic Mirror
- DEFIBRILLATORS; Update.
- TRAINING; if any/ongoing.
- FLOOD PLAN; Update, if required.
- VILLAGE CAR PARK/REC GROUND/PLAY AREA Vicarage Lane
109.1 Car Park; Update
109.2 Rec Ground; Update
109.3 Play Area; Update
(i) ” briefing on playground inspection requirements” from Chairwoman’s attendance at course
(ii) decision/plan on ongoing routine inspection (weekly, monthly, annually)
(iii) comments on consultation draft by Cllr GA
(iv) application to Kent community foundation
109.4 Other Matters, if any.
- To receive the monthly worksheets.
111.1 Highways Working Group:
- Written Monthly HWG report/notes if received.
111.2 Highways; Other Matters
- To receive the Parish Fault Report
- KCC pavements/paths (NOT PROW)
- 112. SPEEDWATCH/OPERATION SCARECROW; Updates if received.
- PUBLIC FOOT PATHS/RIGHTS OF WAY: Update.
- FETE COMMITTEE; Update if any.
- REMEMBRANCE DAY; Sunday 13th November 2022, Church Service at 10.30am.
- “Roll of Honor” reading
- Approve usual Poppy Wreath order (£35 plus £15 donation = £50)
- COMMUNICATIONS (Website, emails, etc); if any.
- CORRESPONDENCE; if any.
To note forthcoming absences of Councillors and Clerk.
- DATE OF NEXT PARISH COUNCIL MEETING:
Tuesday 1st November 2022 @ 7.00pm in the Old School Hall, Lower Road